Exhibitor Information
Thank you for choosing to exhibit at the 2026 TAC Conference & Exhibition.
Messages and Reminders
Key Dates
Now: Details for booking your hotel room and access to travel discounts are available on TAC’s conference website - Getting to Winnipeg.
Now: Conference registration is now open! TAC will provide your organization with discount codes for complimentary registrations and discounted registrations for booth staff. The link to the registration portal is available on the landing page of your TAC online account.
Now: Check your inbox! More information on how to access to Global Convention Services online ordering portal will be sent to you.
June 25: Conference and exhibit booth Early Bird rate deadline (switch to Regular rate).
August 27: Conference and exhibit booth Regular rate deadline (switch to Late/Onsite rate).
September 8: Final day to be able to redeem any discount codes.
Coming Soon:
Login instructions to access and confirm your organization’s exhibitor profile via the conference Virtual Portal. More info will be shared with exhibitors ahead of the public launch.
Reminders
All booth staff must still register to attend the conference. Purchasing the booth does not automatically register anyone to be on-site at the Conference & Exhibition.
All booth staff must register individually to attend and must have a TAC Online Account to do so. Please be sure to communicate this to your booth staff.
Not sure if your organization is a member? CHECK HERE! Booth staff can create their own TAC Online Account—choosing either Member or Non-Member profile—via the TAC website HERE.
Each 10’ x 10’ booth includes one (1) Conference registration with full conference access and up to three (3) discounted Full Event registrations for additional booth staff.
Promocodes for these discounted passes have been sent to you directly.
Contact Mitch Thibedeau with any questions.
Information on how to access to Global Convention Services online ordering portal has been provided to main company exhibitor contact. Contact Global Convention Services with any questions or to request access.
Key Dates
-
Now: Details for booking your hotel room and access to travel discounts are available on TAC’s conference website - Getting to Winnipeg.
- Mid-April: Conference registration opens. TAC will provide your organization with discount codes for complimentary registrations and discounted registrations for booth staff.
- June 25: Conference and exhibit booth Early Bird rate deadline (switch to Regular rate)
- August 27: Conference and exhibit booth Regular rate deadline (switch to Late/Onsite rate)
- September 8: Final day to be able to redeem any discount codes
Coming Soon:
- Exhibitor manual and access to Global Convention Services online ordering portal. More info will be shared with all exhibitors before launching.
- Login instructions to access and confirm your organization’s exhibitor profile via the conference Virtual Portal. More info will be shared with exhibitors ahead of the public launch.
Reminders
- All booth staff must still register to attend the conference.Purchasing the booth does not automatically register anyone to be on-site at the Conference & Exhibition.
- All booth staff must register individually to attend and must have a TAC Online Account to do so. Please be sure to communicate this to your booth staff.
-
Not sure if your organization is a member? CHECK HERE! Booth staff can create their own TAC Online Account—choosing either Member or Non-Member profile—via the TAC website HERE.
- Each 10’ x 10’ booth includes one (1) Conference registration with full conference access and up to three (3) discounted Full Event registrations for additional booth staff.
-
Promocodes for these discounted passes have been sent to you directly. Contact Mitch Thibedeau with any questions.
-
Information on how to access to Global Convention Services online ordering portal has been provided to main company exhibitor contact. Contact Global Convention Services with any questions or to request access.
Visit the Exhibitors page for more important information your booth, discounted exhibitor passes and upgrades.
Download the Exhibitor Manual and other resources for review.
Exhibitor Checklist
Tasks to complete for TAC
- Hotel Accommodations
Deadline: ASAP
Book your hotel room now before it’s too late! More details available on our Hotel page.
- Pay for Your Booth
Deadline: ASAP
If paying by EFT, wire transfer or cheque, payment is due ASAP. Payment in full is required in advance of the conference. Reach out to AR/AP@tac-atc.ca with any questions.
- Certificate of Insurance (COI) | TAC
Deadline: August 21
Mandatory certificate of insurance, see page 9 for details.
Submit certificate to mthibedeau@tac-atc.ca
- Exhibitor Appointed Contractor (EAC)
Deadline: August 21
Please complete the EAC form to allow your contractors access to your booth to set-up.
They are also required to provide a COI.
- Booth Staff Registration
Deadline: September 8
If you have not received your registration discount codes,
please contact mthibedeau@tac-atc.ca
codes must be redeemed by September 8 to ensure a smooth on-site check-in.
- Table & Chairs
Deadline: September 4
See available upgrade options for ordering via your TAC Exhibition Booth Reservation
- Create your profile in the Conference App
- Deadline: Mid-September
- Company description and logo in English and French are due for the conference app
- PPE
Deadline: On-Site
Bring your own PPE for move-in/move-out. People in the area of trucks moving freight are required to wear PPE during steel-toed footwear and high-visibility vests. High-visibility vests are mandatory when mobile equipment is in use in the area.
Tasks to complete for Global Convention Services
- Signage/Custom booth
Deadline: September 4
See the Global Convention Services’ for details & arrangements.
- Booth Carpet (required) & Additional Furniture
Deadline: September 20
The hall is uncarpeted. Carpet is mandatory. See the online portal for ordering. Order by September 20 for discounted prices.
- Material Handling
Deadline: September 24
See the Global Convention Services’ for details & arrangements.
- Forklift Services
Deadline: September 24
See the Global Convention Services’ for details & arrangements.
- Advanced Warehousing/Storage
Deadline: August 30 to September 24
See the Global Convention Services’ for details & arrangements. Shipping direct to show site is not permitted. Shipments will be refused by the RBC Convention Centre.
Tasks to complete for the RBC Convention Centre
- Catering
Deadline: September 4
See the RBC Convention Centre’s online portal for details & arrangements.
- Electrical
Deadline: September 25
See the RBC Convention Centre’s online portal for details & arrangements.
- Hanging and Rigging
Deadline: September 25
See the RBC Convention Centre’s online portal for details & arrangements.
- Booth Cleaning
Deadline: September 25
See the RBC Convention Centre’s online portal for details & arrangements.
- Booth Security
Deadline: September 25
Basic security to oversee the exhibit hall is included. If you have special requirements, please order in advance. See the RBC Convention Centre’s online portal for details & arrangements.
- Parking
Deadline: September 25
See pages 12 & 13 of the Exhibitor manual for more information.
- WiFi
Basic WiFi is included for all to use.
Tasks to complete for the ConsultExpo
- Shipping & Customs
See page 11 of the Exhibitor manual for more information and requirements.
- Move-out procedures/Return shipments
See page 11 of the Exhibitor manual for more information and requirements.
Contacts
- TAC
- Jessica Ward, CMP
Senior Events Manager
jward@tac-atc.ca
- Mitch Thibedeau
Events & Administration Coordinator
mthibedeau@tac-atc.ca
- Global Convention Services
- Mike Klemm, CEM
Director – Business Development
mklemm@globalconvention.ca
- Resmije Zogjani
Exhibitor Services Executive
rzogjani@globalconvention.ca
- RBC Convention Centre
- Sharon McGowan
Service Desk Coordinator
RBC Convention Centre
services@wcc.mb.ca
Visit the Exhibitors page for more important information your booth, discounted exhibitor passes and upgrades.
Exhibitor Tips:
- Maximize your conference app profile with videos, brochures, etc.
- Promote something special you have planned for your booth in your profile in the app. Such as:
- Promote an industry expert or speaker who will be at the booth after their presentation to meet/discuss topics of interest
- Arrange for specialty coffee or elevated snacks (must be arranged through the convention centre). It encourages conversation. You can then post on the wall in the app to encourage delegates to stop by
- Demonstrations – do you have a product demo that you want to promote will happen during breaks
- Schedule a draw that will happen during a break