FAQs for Moderators
Additional information for moderators is available on the page Preparing for Your TAC Conference Session
Before Session
A. Yes. All moderators moderating a session must register at a member or non-member rate for the conference.
A. The full program details will be available via a link to the conference platform in late July.
A. Yes. All presentation session moderators will be provided with access to TAC’s online submission portal to view presenter submission details and slide decks.
A. No. Moderators are responsible for preparing their welcome address and introduction and must consider including the following:
- Session name and title, introduction of each presenter
- Acknowledge session sponsor (if any)
- Session is recorded
- Wordly language interpretation – reminder to scan the QR code on the sign at the back of the room to listen or read the live presentation in English or French. Please ensure you wear headphones.
- Presenter timing
- Reminder to presenters/panelists to speak into the microphone
- Audience questions via floor microphone
- Land acknowledgement (optional)
A. Moderators will have access to TAC’s online submission portal to view presenter information, including bios.
A. Yes. In early September, a training and information session will be held for moderators. More information will be sent in August.
A. No. All presenters, including panel discussions or workshops where a presentation is included, must submit the final version to TAC by September 26 through the presenter’s account in TAC’s online submission portal.
During Session
A. All session moderators are asked to arrive at their session room at least 20 minutes before the official start time.
A. No. All presenters must be present in person at the conference.
A. No. All presenters must use the laptop provided in their session room. The laptops will be pre-loaded with the final decks and set up with audio and presentation recordings.
A. Presentations are allocated 25 minutes (including time for audience questions). Panel discussions and workshops may have different time allowances for presentations.
A. TAC will arrange for simultaneous interpretation (French→English and English→French) in all session rooms. The Wordly platform will provide real-time French and English voice and text interpretation of presentations via phone, tablet, or laptop. Session attendees must bring their earbuds or headsets to use Wordly’s live audio feature.
A. TAC will always communicate with moderators if there is a presentation withdrawal and the moderator should use the 25 minutes to have a discussion or break. Once the 25 minutes are up, the moderator can proceed with the next presentation.
A. Presentations uploaded by the due date of September 26 are considered final and there is no uploading or change of slide decks on-site.
A. Each session room will have a volunteer to help provide general support in all aspects of the session. Audiovisual technicians will be available on-site to assist.
A. Yes. Sessions are being audio-recorded and the recordings will be available from November 2025 to March 31, 2026. Access is limited to the person registered.
